Assistant Proposal Writer and Business Development Associate

This position provides administrative, operational, and proposal development support to the Business Development team, with a primary focus on assisting the Proposal Manager in the preparation, coordination, tracking, and administration of proposals, RFIs, RFQs, pricing activities, and commercial systems. The position serves as a key liaison between Business Development, Proposal Management, Estimating, Procurement, Operations, and Finance to ensure timely, accurate, and compliant proposal and pricing development. The role is highly process-oriented and requires exceptional attention to detail, organization, and follow-through.

Responsibilities

• Assist with the preparation, assembly, formatting, proofreading, and quality review of proposals, quotations, presentations, and other commercial documents.
• Coordinate collection of proposal inputs from estimating, procurement, operations, quality, and subject matter experts.
• Coordinate with Estimating, Procurement, Operations, and Finance to gather pricing information required for quotations and proposals
• Maintain repository of commonly requested company information, certifications, policies, capabilities, and compliance documentation
• Provide administrative support to the Proposal Manager and Commercial Leadership team.
• Prepare meeting agendas, action-item trackers, and meeting summaries as needed.
• Assist with reporting related to proposal activity, win/loss trends, proposal volume, response times, and other commercial KPIs.

Qualifications

Associates degree and minimum 2+ years of proposal coordination, proposal writing support or administrative support experience. Prior pharmaceutical company experience will be given priority.